Explore the intricacies of EPFO inspections with our detailed breakdown of Circular CAIU/056/V-III/2023/2291. Gain insights into the latest guidelines, FAQs, and essential procedures for seamless compliance.”
Detailed explanation and some specific guidelines for employers, as per the FAQ mentioned in the circular is presented in tabular format:
|
FAQ Number |
Question |
Answer and Explanation |
Employer’s Action/Consideration |
|---|---|---|---|
|
1 |
Sequence of Periodic Desk Review (PDR) |
PDR is conducted in the sequence of oldest to newest registration code establishments. Physical inspection may be assigned in certain cases. |
Action: Employers should be prepared for potential PDR and cooperate if their establishment is selected for physical inspection. Ensure that records are in order. |
|
2 |
Targets for PDR |
Field offices must conduct desk reviews of all establishments at least once a year. Specific monthly targets are set. |
Action: Employers should be aware of the annual PDR and cooperate with EPFO officials during the process. |
|
3 |
Nudging Process |
Nudging involves reminders to establishments for compliance. Centralized nudging is done for specific cases. |
Action: Employers should respond promptly to nudging communications and take corrective actions if discrepancies are noted during PDR. |
|
4 |
Content of Nudging Communications |
Nudging communications highlight observations/discrepancies noted during PDR. |
Action: Employers should carefully review nudging communications, understand observations, and take necessary corrective actions. |
|
5 |
Physical Letters during Nudging |
Physical letters sent if email/SMS is undelivered. Letters should not be of the nature of Show Cause Notices. |
Action: Employers must ensure accurate contact details in EPFO records to receive electronic communications. Address any concerns raised in physical letters promptly. |
|
6 |
Handling Closed Establishments |
Closed establishments marked “Closed” in Unified Portal after verification of closure proofs. Various steps outlined for closure verification. |
Action: If an establishment closes, the employer should provide proof of closure promptly. Cooperate with the closure verification process. |
|
7 |
Associated Activities during PDR |
Mandatory tasks during PDR include data cleaning, updating details, and correction of establishment information. |
Action: Employers should ensure accurate and updated information in EPFO records during PDR. |
|
8 |
Inspections Allocation |
Inspections allocated randomly to available Enforcement Officers. |
Action: Cooperate with Enforcement Officers during inspections. Ensure all necessary documentation is readily available. |
|
19 |
PDR in ECR Category |
PDR of establishments with assigned physical inspection on SSP to be ensured on priority before the start date of inspection. |
Action: If selected for physical inspection, ensure PDR is completed promptly. Cooperate with the Enforcement Officer. |
|
20 |
Coverage of Establishments not Registered |
Guidelines for establishments coverable under the Act but not registered. Initiate contact for registration. |
Action: If not registered despite being coverable, cooperate with EPFO officials, and consider registration through Shram Suvidha Portal. |
|
21 |
Regional Head Role on SSP |
Regional Head’s role in assigning inspectors on SSP. |
Action: Employers should be aware of the SSP process and cooperate with assigned inspectors during inspections. |
Note: The above suggestion is based on our expertise it may vary, and it’s crucial for employers seek legal advice if needed for compliance with EPFO regulations.
