Introduction

The Employees’ State Insurance Corporation (ESIC) has introduced an efficient and user-friendly provision for bulk Aadhaar seeding of ESIC beneficiaries. Employers can now upload Aadhaar details in bulk through the ESIC Employer Portal, ensuring seamless Aadhaar verification and compliance.

This article provides a step-by-step guide, highlights the benefits, and addresses common issues, helping employers implement the process effectively.

What is Bulk Aadhaar Seeding in ESIC?

Bulk Aadhaar seeding allows employers to upload multiple Aadhaar records of beneficiaries in one go through the ESIC Employer Portal. This system simplifies the Aadhaar verification process, ensuring faster and accurate delivery of ESIC benefits.

Key Features of the Bulk Aadhaar Seeding Process

1. Bulk Upload via CSV Files
   • Employers can upload up to 4 Excel files (CSV format) per day.
   • Each file supports 250 Aadhaar records, making it a time-saving solution.
2. Multiple Verification Methods
   • Aadhaar can be seeded using:
     • OTP Authentication
     • Biometric Verification
     • Face Authentication
3. Automated Error Handling
   • Failed records due to mismatches will be automatically included in subsequent uploads after 24 hours.
4. User Manual for Guidance
   • A detailed User Manual is available on the ESIC Portal since 06.12.2023 to assist employers.

Why Aadhaar Seeding is Important for ESIC Beneficiaries

Aadhaar seeding is essential to:
✅ Verify Beneficiary Identity: Ensures accurate identification and eliminates duplicates.
✅ Streamline Benefits: Enhances the efficiency of ESIC benefit delivery, including medical care, cash benefits, and maternity leave.
✅ Ensure Compliance: Aligns with the eKYC requirements under ESIC regulations.
✅ Simplify Processes: Reduces manual submissions and data errors.

Step-by-Step Guide for Bulk Aadhaar Seeding

Follow these simple steps to seed Aadhaar details of beneficiaries:

1. Download the User Manual
   • Visit the ESIC Employer Portal and download the detailed User Manual.
2. Prepare the Aadhaar Data
   • Fill the required details (Aadhaar number, mobile number) in the CSV template provided.
   • Ensure data accuracy to avoid rejections.
3. Upload Aadhaar Data
   • Log in to the ESIC Employer Portal.
   • Navigate to the Bulk Aadhaar Seeding section.
   • Upload the completed CSV file (maximum 250 records per file).
4. Check Upload Status
   • Verify the upload status after 48 hours.
   • Failed records will be reprocessed automatically in subsequent uploads.
5. Address Errors
   • Resolve issues like demographic mismatches through the “Update Employee Details” workflow.

Reference to Earlier Circulars

The current update is part of ongoing improvements communicated earlier via circulars issued on:

• 📅 20.06.2023
• 📅 17.07.2023
• 📅 20.07.2023
• 📅 04.10.2023
• 📅 10.01.2024

The bulk Aadhaar seeding provision was introduced on 06.08.2024, enhancing the feature to allow multiple uploads per day.

Common Issues and Solutions for Bulk Aadhaar Seeding

Benefits of Bulk Aadhaar Seeding for Employers

Employer Responsibilities

Employers are encouraged to:

• Guide employees/beneficiaries for timely Aadhaar uploads.
• Regularly monitor upload reports for errors.
• Ensure data accuracy to prevent delays in Aadhaar seeding.
• Publicize the importance of Aadhaar seeding to employees for uninterrupted access to ESIC benefits.

Conclusion

The bulk Aadhaar seeding feature introduced by ESIC is a game-changer for employers and beneficiaries. By simplifying the Aadhaar upload process, ESIC ensures faster verification, improved accuracy, and enhanced benefit delivery.

Employers should proactively adopt this system to meet compliance requirements and ensure seamless services for their employees.

Call to Action

👉 Download the User Manual here to get started.

👉 Start seeding Aadhaar details today to ensure timely compliance and uninterrupted ESIC services!

Stay updated with ESIC guidelines and simplify your compliance journey.