Introduction

The Employees’ Provident Fund Organisation (EPFO) has issued a new compliance directive dated 6th October 2025 under the Employees’ Provident Funds Scheme, 1952. As per this notification, all employers covered under the EPF Act must ensure prominent display of the extract of Form 5A at their establishments. This move is aimed at enhancing transparency, accountability, and employee awareness.

This update is highly relevant for HR managers, compliance officers, and business owners looking for latest EPFO compliance requirements 2025.

🔑 What is Form 5A in EPFO?

Form 5A is an Employer’s Registration Form under the EPF Act. It captures essential details about an establishment, including:

• Establishment’s EPF Code Number
• Registered Name of the Employer
• Date of Coverage under the EPF Act
• Primary and branch office addresses
• Regional PF Office jurisdiction

The Form 5A extract serves as a ready reference for both employees and EPFO inspectors during compliance verification.

📜 Key Highlights of the Circular

1. Where to Display?

Employers must prominently display the extract of Form 5A:

• At the entrance of the establishment, OR
• On the official website and mobile application of the establishment.

2. Mandatory Details to Include

The following fields must be visible:
1️⃣ EPF Code
2️⃣ Registered Name
3️⃣ Date of Coverage
4️⃣ Number of Branches & Primary Branch Address
5️⃣ Regional Office

3. Deadline for Compliance

Employers are required to complete this compliance within 15 days of the order, i.e., by 21st October 2025.

4. Penalties for Non-Compliance

Failure to comply may attract legal action under the Employees’ Provident Funds & Miscellaneous Provisions Act, 1952. Employers may face penalties, inspections, or prosecution for violation of statutory duties.

⚖️ Why This Matters for Employers

This directive will now form a standard inspection checkpoint for EPFO field officers. By making Form 5A details public, establishments can:

• Build employee trust and awareness of EPF coverage
• Avoid inspection-related disputes
• Ensure seamless compliance during audits
• Strengthen their reputation as a statutory compliant organisation

📌 Action Plan for Employers

To ensure compliance with the EPFO’s 2025 directive:

1. Prepare a Display Board – Place it at the entrance of the main office/factory.
2. Update Digital Platforms – Upload Form 5A details on your website and mobile app.
3. Keep Compliance Evidence – Maintain photos of display boards and screenshots of website uploads.
4. Train HR/Compliance Teams – Ensure timely updates during future inspections.

Conclusion

The new EPFO directive on Form 5A is a significant step towards improving workplace compliance and transparency. Employers must act quickly to avoid penalties and demonstrate their commitment to statutory compliance under the EPF Act.

📅 Remember the deadline: 21st October 2025. Ensure your establishment is ready for inspection with a Form 5A display board and digital presence today.